App List
The Apps Dashboard (/apps) is the central place where you see every knowledge base (KB) you have access to.
Opening the dashboard
From any page, click your name in the top-right header → Apps.
What you see
A table with one row per knowledge base. The columns are:
| Column | Meaning |
|---|---|
| Application | The name of the knowledge base, plus the creation and last-update dates |
| Application Summary | The description set by the KB owner. Hover for a tooltip with the full text if it's long. |
| Administrator | The name of the person who created the KB (resolved from Microsoft Entra ID) |
| Role | Your role on this KB: Administrator (you can manage it) or User (you can chat with it only) |
| Action | Quick action icons |
The page shows 5 rows on narrow screens, 10 rows on wider screens, with pagination at the bottom.
Searching and filtering
A search toolbar above the table lets you filter by name, description, administrator, etc. Filtering happens client-side — it never sends your search text anywhere.
Action icons
The icons in the Action column depend on your role:
| Icon | Visible to | What it does |
|---|---|---|
| 💬 Chat | All roles | Tooltip only — the icon is currently a no-op in this build. To chat with this KB, open the Chat page from your name menu and pick the KB from the selector. |
| ✏️ Edit | Administrators only | Opens the 3-step edit wizard at /apps/{id}/edit?step=1 — see Creating an App |
| 🗑️ Delete | Administrators only | Permanently deletes the KB after a confirmation dialog. All chat sessions tied to this KB are also deleted. |
Create a new app (Super Admins only)
If you are a Super Admin, an extra + CREATE APPLICATION button appears in the top-right of the dashboard. Click it to open the 3-step wizard at /create-app.
If you don't see this button, you are not a Super Admin — there is no error or hidden link. Knowledge bases can only be created by people in the dedicated Super Admin Entra group.
If you need a brand-new knowledge base set up but you are not a Super Admin yourself, email Support at dsoftwaredevs@dpdhl.onmicrosoft.com with your business case and the people you want to be the owners. The Genie team will arrange the creation on your behalf.
Super Admin is the role that unlocks the + CREATE APPLICATION button. It is a sensitive role and not granted automatically. See Creating an Application → How to request the Super Admin role for the formal flow and how to start the request via Support.
Empty state on the Apps Dashboard
If you have no rows in the dashboard table, no special empty-state widget is shown — the table is just empty. To start using Genie you have two options:
- Request access to an existing KB via your name menu → New Request (see Request Access).
- Open Chat (
/c) — if at least one KB exists in the system that you could request access to, the chat page itself shows a Request Access form. If no KBs exist at all, the Chat page offers a Create First App button (for Super Admins) or Go to Home Page (for everyone else).
In other words, the Chat page is where the empty-state guidance lives; the Apps Dashboard simply renders a blank table.
You can only see KBs you were directly assigned to on this dashboard
The Apps Dashboard list shows KBs where your Entra Object ID is on the KB's user list directly (assigned through Step 2 of the create/edit wizard). KBs that you can access only through an Entra group membership do not appear on /apps — but they do show up in the KB selector dropdown when you open the Chat page. This is a known UI quirk; to see the same KBs in both places, ask the KB admin to add you individually in addition to the group.
What's not on this page
- There is no global cross-KB search — every KB is searched only when you chat with it.
- There is no per-KB analytics card on this dashboard (size, usage counts). The numbers shown are creation/update dates only.
- There is no archive or "deactivate" state — KBs are either live or deleted.